Terms of Business
REAS Group Terms of Business
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REAS Group Ltd
Application:
These Terms of Business shall apply to the provision of the Services by REAS Group Ltd to the Client.
Interpretation:
In this Agreement, unless the context otherwise requires, the following expressions shall have the following meanings:
Agreement:
The agreement between the Client and REAS Group Ltd for the purchase of the Services comprising the Proposal, these Terms of Business and any other documents expressly included by reference.
Business Day:
For REAS Group Ltd a day other than a Saturday, Sunday or public holiday in England, when banks in London are open for business.
REAS Group Ltd:
Either of REAS Group Ltd or KonnekApp (as set out in the Proposal), and REAS Group Ltd Personnel.
REAS Group Ltd Personnel:
All officers, employees, agents, consultants and contractors of REAS Group Ltd engaged in the performance of the Services.
Charges:
The Charges payable by the Client for the Services as set out in the Proposal and payable in accordance with Charges and Payment.
Client:
The person or firm who purchases the Services from REAS Group Ltd.
Client Data:
The data provided by the Client for the purpose of facilitating the delivery of the Services.
Client Materials:
All documents, information and materials in any form, whether owned by the Client or a third party, which are provided by the Client to REAS Group Ltd in connection with the Services, including the items provided pursuant to Client’s obligations.
Data Protection Legislation:
(a) The General Data Protection Regulation (GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2003; and
(b) Any other legislation in force from time to time relating to privacy and/or the Processing of Personal Data and applicable to the provision and receipt of Services under this Agreement; and
(c) Any statutory codes of practice issued by the relevant supervisory authority in relation to such legislation.
Deliverable/s:
Any output of the Services (excluding the Client Materials) to be provided by REAS Group Ltd to the Client as specified in Proposal.
Effective Date:
Has the meaning set out in Basis of this Agreement.
Intellectual Property Rights:
Patents, rights to inventions, copyright and related rights, moral rights, trade marks, business names and domain names, rights in get-up, goodwill and the right to sue for passing off, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
Parties:
The Client and REAS Group Ltd.
Personal Data:
has the meaning given to it in the Data Protection Legislation.
Proposal:
the proposal document sent by REAS Group Ltd to the Client, setting out the details of the Services to be provided and the basis upon which REAS Group Ltd proposes to provide them.
Processing:
Has the meaning given to it in the Data Protection Legislation.
Service Commencement Date:
The date on which the delivery of the Services is due to commence as set out in the Proposal, or otherwise agreed.
Service/s:
The service(s) and / or any associated solutions / products to be provided by REAS Group Ltd to the Client as set out in the Proposal, including but not limited to Data Processing, Media Production Services, Training and Software Development Services.
Terms of Business:
These terms of business governing the supply of Services by REAS Group Ltd to the Client.
Third Party Products:
Such third party software products to which REAS Group Ltd gives the Client access under the Third Party Product Services.
Third Party Product Services:
The provision of access to third party software products to the Client.
Training Services:
The provision of either In-person or Online Training to the Client.
Note 1:
A reference to a statute or statutory provision is a reference to it as amended or re-enacted. A reference to a statute or statutory provision includes all subordinate legislation made under that statute or statutory provision.
Basis of this agreement:
The Agreement shall be deemed agreed and binding on the parties on the earlier of:
(a) receipt by REAS Group Ltd of an electronic or hard copy of the Proposal signed by the Client;
(b) commencement of the delivery of the Services (in whole or in part) by REAS Group Ltd and receipt of the Services by the Client; or
(c) any act by the Client consistent with receipt of the Services.
The Effective Date:
This Agreement shall commence on the Effective Date and shall continue until the last remaining Service is completed, or earlier terminated, in accordance with this Agreement.
Any descriptive matter or advertising issued by REAS Group Ltd, and any descriptions contained in REAS Group Ltd's catalogues, brochures or on their website, are issued or published for the sole purpose of giving an approximate idea of the Services described in them. They shall not form part of this Agreement nor have any contractual force.
This Agreement applies to the exclusion of any other terms that the Client seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
Where there is a direct conflict between the terms set out in the Proposal and these Terms & Conditions, the terms in the Proposal shall prevail in respect of such conflict.
Any Proposal is only valid for acceptance for a period of 20 Business Days from its date of issue.
Supply of THE SERVICES:
All ServicesThe following clauses shall apply to the provision of all Services.
So far as is reasonably practicable within any agreed timescale, REAS Group Ltd shall supply the Services to the Client in accordance with this Agreement in all material respects.
REAS Group Ltd shall use reasonable endeavours to meet any performance dates specified in the Proposal, but any such dates shall be estimates only and time for performance by REAS Group Ltd shall not be of the essence under this Agreement.
REAS Group Ltd reserves the right to amend this Agreement if necessary, to comply with any applicable law or regulatory requirement, or if the amendment will not materially affect the nature or quality of the Services, and REAS Group Ltd shall notify the Client in any such event.
If REAS Group Ltd's performance of its obligations under this Agreement is prevented or delayed by any act or omission of the Client, its agents, subcontractors, consultants or employees, then, without prejudice to any other right or remedy it may have, REAS Group Ltd shall be entitled to an extension of time to perform its obligations under this Agreement which is equal to the delay caused by the Client. In such circumstances REAS Group Ltd shall have no liability in respect of such delay in the provision of the Services and shall invoice Client for any Charges incurred as a result in accordance with Charges and Payment clauses.
The Services are for Client's benefit only and may not be used or relied upon by any other person or for any other purpose, and REAS Group Ltd shall not be liable in either circumstance.
Notwithstanding the remainder of this Agreement, to the extent the Services include the provision of reports by REAS Group Ltd to the Client, the Client acknowledges that the purpose of any reports is solely for REAS Group Ltd to highlight any risks that it has identified in performing the Services and to make recommendations. REAS Group Ltd shall not be liable to the extent that Client does not implement these recommendations.
Third Party Product Services
To the extent the Services include any Third Party Product Services, this clause shall apply and shall prevail in the event of a conflict with the remaining terms of this Agreement. Unless specifically advised to the contrary, REAS Group Ltd does not produce or manufacture the Third Party Product. As such, REAS Group Ltd makes no representations or warranties with respect to the Third Party Products, including but not limited to any warranty of title, quality, condition, access, uptime, state or description of the Third Party Products, non-infringement of the intellectual property rights of any other persons, or their fitness for any purpose, and disclaims any liability therein to the fullest extent it is permitted to do.
Client's obligations
The Client shall;
co-operate with REAS Group Ltd in all matters relating to the Services;
provide REAS Group Ltd, its employees, agents, consultants, and subcontractors with:
(a) in a prompt manner, any information, documents, or materials which may reasonably be required by REAS Group Ltd in the delivery of the Services and, in relation to any information so provided, ensure that such information is complete and accurate in all material respects;
(b) access to the Client's premises, equipment, personnel, and other facilities as reasonably required by REAS Group Ltd for the delivery of the Services in a timely manner and at no charge to REAS Group Ltd; and
(c) any relevant rules, regulations, and policies in respect of Client's premises and equipment which Client considers REAS Group Ltd should reasonably comply with in order to deliver the Services;
(d) keep REAS Group Ltd its employees, agents, consultants, and subcontractors (as appropriate) informed of any special requirements relating to the delivery or receipt of the Services.
If REAS Group Ltd's compliance with such requirements give rise to an increase in the actual cost to REAS Group Ltd of providing the Services, the Charges may be increased accordingly; and
obtain and maintain all necessary licences and consents and comply with all relevant legislation as required to enable REAS Group Ltd to provide the Services.
REAS Group Ltd shall not be liable for its provision of the Services to the extent that Client has not materially complied with its obligations in Client’s obligations clauses.
Non-Solicitation:
The Client shall not, without the prior written consent of REAS Group Ltd, at any time from the Effective Date to the expiry of 1 year after the last of the Services to be provided under this Agreement, solicit or entice away from REAS Group Ltd or employ or attempt to employ any REAS Group Ltd Personnel.
Charges and Payment:
In consideration of the provision of the Services by REAS Group Ltd, the Client shall pay the Charges.
Unless otherwise stated in the Proposal, the Charges shall be calculated on a per day or per hour basis using the relevant rates for REAS Group Ltd Personnel as set out in the Proposal. Work will be carried out during core office hours (0900 - 1730 Monday to Friday) or as agreed with the Client.
REAS Group Ltd shall be entitled to charge an overtime rate for any time worked by REAS Group Ltd Personnel on the Services outside of the hours referred to in Charges and Payment at the following rates
1.5 x rates from 5.30pm – 10pm, 6am – 9am on weekdays and 6am – 10pm Saturday;
2 x rates from 10pm – 6am Monday to Saturday and any time on Sunday or public holiday.
REAS Group Ltd shall invoice the Client and the Client shall pay for the Services (to a bank account provided on the invoice or as otherwise directed by REAS Group Ltd) as follows, or as otherwise set out in the Proposal:
In respect of Training Services, REAS Group Ltd shall invoice the Client on receipt of the Client’s booking and such invoice shall be payable
(i) within 30 days and at least 30 days prior to the Services Commencement Date; or
(ii) at the time of the booking if such booking is within 30 days of the Services Commencement Date;
In respect of all other Services, REAS Group Ltd shall invoice the Client monthly in arrears or, if earlier, on the provision of a draft report to the Client or completion of the relevant Services. The Client shall pay any invoice submitted by REAS Group Ltd within 30 days of the date of the invoice.
The Client shall pay the reasonable expenses of REAS Group Ltd Personnel, as further detailed in the Proposal, monthly in arrears following submission of an appropriate invoice.
Failure by the Client to pay any Charges when they fall due may, at REAS Group Ltd's discretion, result in REAS Group Ltd suspending delivery of the Services.
Without prejudice to any other right or remedy that it may have, if the Client fails to pay REAS Group Ltd any sum due under this Agreement on the due date, the Client shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause will accrue each day at 5% a year above the European Central Bank’s base rate from time to time.
All sums payable to REAS Group Ltd under this Agreement:
(a) are exclusive of VAT, and the Client shall in addition pay an amount equal to any VAT chargeable on those sums on delivery of a VAT invoice; and
(b) shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).
All Services agreed in the Agreement must be assigned dates on which they shall be delivered within 12 months of the Effective Date (or as specified in the Proposal). Any Services which are not assigned dates to be delivered within 12 months of the Effective Date shall remain payable in full by the Client.
If the Client wishes to cancel or postpone any or all of the Services before the Services Commencement Date or any date for which the Services are scheduled, REAS Group Ltd may charge the Client a fee as set out in the below table. If the Services are initially postponed but then cancelled, the cancellation will be charged in accordance with the below table, by reference to the later date of cancellation. Any cancellation or postponement fee shall be payable in accordance with Charges and Payment clauses.
Service
Notice given Postponement/Cancellation Fee (% of Charges):
(a) Face to Face Training, Less than 45 Business Days
(b) Online TrainingLess than 30 Business Days
(c) All other Services 4 – 9 Business Days
(d) All other Services - 3 Business Days or fewer
Intellectual Property Rights
All Intellectual Property Rights in or arising out of the Services and/or Deliverables (excluding the Client Materials) shall be owned by REAS Group Ltd and/or its licensors.
The Client shall use its best endeavours to procure that any necessary third party shall promptly execute such documents and perform such acts as may reasonably be required for the purpose of giving full effect to Intellectual Property Rights Clauses.
In relation to the Deliverables:
REAS Group Ltd and its licensors shall retain ownership of all Intellectual Property Rights in the Deliverables.
In relation to Client Materials:
The Client and its licensors shall retain ownership of all Intellectual Property Rights in the Client Materials; and
the Client grants to REAS Group Ltd a worldwide, non-exclusive, royalty-free, licence to copy and modify the Client Materials for the purpose of providing the Services to the Client.
REAS Group Ltd:
subject to Intellectual Property Rights clauses, warrants that the receipt and use of the Services and the Deliverables by the Client and its permitted sub-licensees shall not infringe any Intellectual Property Rights of any third party;
Shall, subject to Intellectual Property Rights clauses and Limitation of Liability clauses, indemnify the Client in full against all costs, expenses, damages and losses, including any interest, fines, legal and other professional fees and expenses, awarded against or incurred or paid by the Client as a result of or in connection with any claim brought against the Client for actual or alleged infringement of a third party's Intellectual Property Rights arising out of, or in connection with, the receipt or use of the Services and/or the Deliverables; and
Shall not be in breach of the warranty at Intellectual Property Rights clauses, and the Client shall have no claim under the indemnity at Intellectual Property Rights clauses, to the extent the infringement arises from:
(a) the use of the Client Materials in the development of, or the inclusion of the Client Materials in, any Deliverable; or
(b) any modification of the Deliverables or Services, other than by or on behalf of REAS Group Ltd.
The Client:
(a) warrants that the receipt and use of the Client Materials in the delivery of the Services by REAS Group Ltd, its agents, subcontractors, or consultants shall not infringe any Intellectual Property Rights of any third party; and
(b) shall indemnify REAS Group Ltd in full against all costs, expenses, damages and losses, including any interest, fines, legal and other professional Charges and expenses awarded against or incurred or paid by REAS Group Ltd as a result of or in connection with any claim brought against REAS Group Ltd, its agents, subcontractors, consultants or any REAS Group Ltd Personnel for actual or alleged infringement of a third party's Intellectual Property Rights arising out of, or in connection with, the receipt or use of the Client Materials in the delivery of the Services.
Client Data
As between the Parties, the Client shall own all right, title and interest in and to all of the Client Data.
The Client grants REAS Group Ltd an irrevocable, unlimited and royalty-free licence to use the Client Data provided to REAS Group Ltd for the purposes of delivering the Services.
Each party warrants that for the purposes of this Agreement it:
shall comply with the provisions of the Data Protection Legislation, including without limitation that it:
(a) shall use Personal Data in accordance with the permissions or consents obtained from the data subjects (as defined in the Data Protection Legislation) or otherwise in accordance with the Data Protection Legislation;
(b)shall communicate to the other party the terms of any permissions or consents obtained from the data subjects;
(c)shall have in place appropriate technical and organisational security measures against unauthorised or unlawful Processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data and shall take all reasonable steps to ensure the reliability of its personnel who have access to such Personal Data and to impose obligations of confidentiality upon such personnel and to ensure that such personnel are aware of their responsibilities under the Data Protection Legislation;
(d) shall not transfer Personal Data outside the European Economic Area save in accordance with the Data Protection Legislation;
(e) shall comply with any request or notice it receives from a data subject in its capacity as a data controller;
shall upon request provide such assistance as is reasonably necessary to the other party to enable that party to comply with its obligations as a data controller (as defined in the Data Protection Legislation);
shall inform the other party as soon as reasonably practicable of the discovery of any actual or suspected data-breach relating to the Processing of Personal Data in connection with this Agreement;
shall, except to the extent prohibited by applicable law, inform the other party upon receipt of a complaint from a data subject or if approached by any regulatory body in connection with its compliance with the Data Protection Legislation in connection with this Agreement;
shall, except to the extent prohibited by applicable law, consult the other party in good faith as to the timing, manner and content of any response to a complaint from a data subject or approach by any Regulatory Body in connection with compliance with the Data Protection Legislation in connection with this Agreement.
Limitation of liability:
Nothing in this Agreement limits any liability which cannot legally be limited, including, but not limited to, liability for:
(a) death or personal injury caused by negligence; and
(b) fraud or fraudulent misrepresentation.
Subject to Limitation of Liability clauses:
REAS Group Ltd shall not be liable whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation, restitution or otherwise for any loss of profits, loss of business, depletion of goodwill and/or similar losses or loss or corruption of data or information, or pure economic loss, or for any special, indirect or consequential loss, costs, damages, charges or expenses however arising; and
REAS Group Ltd's total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with this Agreement shall be limited to the total Charges paid or payable under this Agreement.
The Limitation of Liability clauses shall survive termination of this Agreement.
Confidentiality:
Each party may be given access to confidential information from the other party in order to perform its obligations under this Agreement.
A party's confidential information shall not be deemed to include information that:
(a) is or becomes publicly known other than through any act or omission of the receiving party;
(b) was in the other party's lawful possession before the disclosure;
(C) is lawfully disclosed to the receiving party by a third party without restriction on disclosure; or
(D) is independently developed by the other party, which independent development can be shown by written evidence.
Subject to Confidentiality clauses, each party shall hold the other's confidential information in confidence and not make the other's confidential information available to any third party, or use the other's confidential information for any purpose other than the implementation of this Agreement.
A party may disclose confidential information to the extent such confidential information is required to be disclosed by law, by any governmental or other regulatory authority or by a court or other authority of competent jurisdiction, provided that, to the extent it is legally permitted to do so, it gives the other party as much notice of such disclosure as possible and, where notice of disclosure is not prohibited and is given in accordance with this clause, it takes into account the reasonable requests of the other party in relation to the content of such disclosure.
The Client acknowledges that its information may be used by REAS Group Ltd on an anonymised basis without limitation including compiling and publishing reports. This clause shall survive termination of this Agreement, however arising.
Termination:
Without affecting any other right or remedy available to it, either party to this Agreement may terminate them with immediate effect by giving written notice to the other party if:
The other party commits a material breach of any term of this Agreement which breach is irremediable or (if such breach is remediable) fails to remedy that breach within a period of 30 days after being notified in writing to do so;
The other party takes any step or action in connection with its entering administration, provisional liquidation, bankruptcy or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction; or
The other party suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business.
Without affecting any other right or remedy available to it, REAS Group Ltd may terminate this Agreement with immediate effect by giving written notice to the Client if the Client fails to pay any amount due under this Agreement on the due date for payment.
Consequences of Termination
On termination of this Agreement:
the Client shall immediately pay to REAS Group Ltd all of REAS Group Ltd's outstanding invoices and interest and, in respect of the Services supplied but for which no invoice has been submitted, REAS Group Ltd may submit an invoice, which shall be payable immediately on receipt;
REAS Group Ltd shall on request return all Client Materials not used up in the provision of the Services;
any provision of this Agreement that expressly or by implication is intended to come into or continue in force on or after termination of this Agreement shall remain in full force and effect.
Termination of this Agreement shall not affect any of the rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of this Agreement which existed at or before the date of termination.
Force majeure:
REAS Group Ltd shall have no liability to the Client under this Agreement if it is prevented from or delayed in performing its obligations under this Agreement, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving the workforce of REAS Group Ltd or any other party), failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors, provided that the Client is notified of such an event and its expected duration.
Variation:
No variation of this Agreement shall be effective unless it is in writing and signed by the parties (or their authorised representatives).
Waiver:
No failure or delay by a party to exercise any right or remedy provided under this Agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
Severance:
If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of this Agreement.
Entire Agreement:
This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations, and understandings between them, whether written or oral, relating to its subject matter.
Each party acknowledges that in entering into this Agreement it does not rely on, and shall have no remedies in respect of, any statement, representation, assurance, or warranty (whether made innocently or negligently) that is not set out in this Agreement.
Assignment and Subcontracting:
The Client shall not, without the prior written consent of REAS Group Ltd, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement, such consent may be withheld in REAS Group Ltd's sole discretion.
REAS Group Ltd may at any time assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement.
No Partnership or Agency:
Nothing in this Agreement is intended to or shall operate to create a partnership between the parties, or authorise either party to act as agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
Third Party Rights:
This Agreement does not confer any rights on any person or party (other than the parties to this Agreement and, where applicable, their successors and permitted assigns) pursuant to the Contracts (Rights of Third Parties) Act 1999.
Notice:
Any notice required to be given under this Agreement shall be in writing and shall be delivered by hand or sent by post or email to the other party at its address set out in this Agreement, or such other address as may have been notified by that party for such purposes.
A correctly addressed notice sent by pre-paid first-class post or recorded delivery post shall be deemed to have been received at the time at which it would have been delivered in the normal course of post. A notice sent email shall be deemed to have been received at the time of transmission (as shown by the time sent in respect of an email).
Governing lawThis Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.
Jurisdiction:
Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).
Application:
These Terms of Business shall apply to the provision of the Services by REAS Group Ltd to the Client.
Interpretation:
In this Agreement, unless the context otherwise requires, the following expressions shall have the following meanings:
Agreement:
The agreement between the Client and REAS Group Ltd for the purchase of the Services comprising the Proposal, these Terms of Business and any other documents expressly included by reference.
Business Day:
For REAS Group Ltd a day other than a Saturday, Sunday or public holiday in England, when banks in London are open for business.
REAS Group Ltd:
Either of REAS Group Ltd or KonnekApp (as set out in the Proposal), and REAS Group Ltd Personnel.
REAS Group Ltd Personnel:
All officers, employees, agents, consultants and contractors of REAS Group Ltd engaged in the performance of the Services.
Charges:
The Charges payable by the Client for the Services as set out in the Proposal and payable in accordance with Charges and Payment.
Client:
The person or firm who purchases the Services from REAS Group Ltd.
Client Data:
The data provided by the Client for the purpose of facilitating the delivery of the Services.
Client Materials:
All documents, information and materials in any form, whether owned by the Client or a third party, which are provided by the Client to REAS Group Ltd in connection with the Services, including the items provided pursuant to Client’s obligations.
Data Protection Legislation:
(a) The General Data Protection Regulation (GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications (EC Directive) Regulations 2003; and
(b) Any other legislation in force from time to time relating to privacy and/or the Processing of Personal Data and applicable to the provision and receipt of Services under this Agreement; and
(c) Any statutory codes of practice issued by the relevant supervisory authority in relation to such legislation.
Deliverable/s:
Any output of the Services (excluding the Client Materials) to be provided by REAS Group Ltd to the Client as specified in Proposal.
Effective Date:
Has the meaning set out in Basis of this Agreement.
Intellectual Property Rights:
Patents, rights to inventions, copyright and related rights, moral rights, trade marks, business names and domain names, rights in get-up, goodwill and the right to sue for passing off, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
Parties:
The Client and REAS Group Ltd.
Personal Data:
has the meaning given to it in the Data Protection Legislation.
Proposal:
the proposal document sent by REAS Group Ltd to the Client, setting out the details of the Services to be provided and the basis upon which REAS Group Ltd proposes to provide them.
Processing:
Has the meaning given to it in the Data Protection Legislation.
Service Commencement Date:
The date on which the delivery of the Services is due to commence as set out in the Proposal, or otherwise agreed.
Service/s:
The service(s) and / or any associated solutions / products to be provided by REAS Group Ltd to the Client as set out in the Proposal, including but not limited to Data Processing, Media Production Services, Training and Software Development Services.
Terms of Business:
These terms of business governing the supply of Services by REAS Group Ltd to the Client.
Third Party Products:
Such third party software products to which REAS Group Ltd gives the Client access under the Third Party Product Services.
Third Party Product Services:
The provision of access to third party software products to the Client.
Training Services:
The provision of either In-person or Online Training to the Client.
Note 1:
A reference to a statute or statutory provision is a reference to it as amended or re-enacted. A reference to a statute or statutory provision includes all subordinate legislation made under that statute or statutory provision.
Basis of this agreement:
The Agreement shall be deemed agreed and binding on the parties on the earlier of:
(a) receipt by REAS Group Ltd of an electronic or hard copy of the Proposal signed by the Client;
(b) commencement of the delivery of the Services (in whole or in part) by REAS Group Ltd and receipt of the Services by the Client; or
(c) any act by the Client consistent with receipt of the Services.
The Effective Date:
This Agreement shall commence on the Effective Date and shall continue until the last remaining Service is completed, or earlier terminated, in accordance with this Agreement.
Any descriptive matter or advertising issued by REAS Group Ltd, and any descriptions contained in REAS Group Ltd's catalogues, brochures or on their website, are issued or published for the sole purpose of giving an approximate idea of the Services described in them. They shall not form part of this Agreement nor have any contractual force.
This Agreement applies to the exclusion of any other terms that the Client seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
Where there is a direct conflict between the terms set out in the Proposal and these Terms & Conditions, the terms in the Proposal shall prevail in respect of such conflict.
Any Proposal is only valid for acceptance for a period of 20 Business Days from its date of issue.
Supply of THE SERVICES:
All ServicesThe following clauses shall apply to the provision of all Services.
So far as is reasonably practicable within any agreed timescale, REAS Group Ltd shall supply the Services to the Client in accordance with this Agreement in all material respects.
REAS Group Ltd shall use reasonable endeavours to meet any performance dates specified in the Proposal, but any such dates shall be estimates only and time for performance by REAS Group Ltd shall not be of the essence under this Agreement.
REAS Group Ltd reserves the right to amend this Agreement if necessary, to comply with any applicable law or regulatory requirement, or if the amendment will not materially affect the nature or quality of the Services, and REAS Group Ltd shall notify the Client in any such event.
If REAS Group Ltd's performance of its obligations under this Agreement is prevented or delayed by any act or omission of the Client, its agents, subcontractors, consultants or employees, then, without prejudice to any other right or remedy it may have, REAS Group Ltd shall be entitled to an extension of time to perform its obligations under this Agreement which is equal to the delay caused by the Client. In such circumstances REAS Group Ltd shall have no liability in respect of such delay in the provision of the Services and shall invoice Client for any Charges incurred as a result in accordance with Charges and Payment clauses.
The Services are for Client's benefit only and may not be used or relied upon by any other person or for any other purpose, and REAS Group Ltd shall not be liable in either circumstance.
Notwithstanding the remainder of this Agreement, to the extent the Services include the provision of reports by REAS Group Ltd to the Client, the Client acknowledges that the purpose of any reports is solely for REAS Group Ltd to highlight any risks that it has identified in performing the Services and to make recommendations. REAS Group Ltd shall not be liable to the extent that Client does not implement these recommendations.
Third Party Product Services
To the extent the Services include any Third Party Product Services, this clause shall apply and shall prevail in the event of a conflict with the remaining terms of this Agreement. Unless specifically advised to the contrary, REAS Group Ltd does not produce or manufacture the Third Party Product. As such, REAS Group Ltd makes no representations or warranties with respect to the Third Party Products, including but not limited to any warranty of title, quality, condition, access, uptime, state or description of the Third Party Products, non-infringement of the intellectual property rights of any other persons, or their fitness for any purpose, and disclaims any liability therein to the fullest extent it is permitted to do.
Client's obligations
The Client shall;
co-operate with REAS Group Ltd in all matters relating to the Services;
provide REAS Group Ltd, its employees, agents, consultants, and subcontractors with:
(a) in a prompt manner, any information, documents, or materials which may reasonably be required by REAS Group Ltd in the delivery of the Services and, in relation to any information so provided, ensure that such information is complete and accurate in all material respects;
(b) access to the Client's premises, equipment, personnel, and other facilities as reasonably required by REAS Group Ltd for the delivery of the Services in a timely manner and at no charge to REAS Group Ltd; and
(c) any relevant rules, regulations, and policies in respect of Client's premises and equipment which Client considers REAS Group Ltd should reasonably comply with in order to deliver the Services;
(d) keep REAS Group Ltd its employees, agents, consultants, and subcontractors (as appropriate) informed of any special requirements relating to the delivery or receipt of the Services.
If REAS Group Ltd's compliance with such requirements give rise to an increase in the actual cost to REAS Group Ltd of providing the Services, the Charges may be increased accordingly; and
obtain and maintain all necessary licences and consents and comply with all relevant legislation as required to enable REAS Group Ltd to provide the Services.
REAS Group Ltd shall not be liable for its provision of the Services to the extent that Client has not materially complied with its obligations in Client’s obligations clauses.
Non-Solicitation:
The Client shall not, without the prior written consent of REAS Group Ltd, at any time from the Effective Date to the expiry of 1 year after the last of the Services to be provided under this Agreement, solicit or entice away from REAS Group Ltd or employ or attempt to employ any REAS Group Ltd Personnel.
Charges and Payment:
In consideration of the provision of the Services by REAS Group Ltd, the Client shall pay the Charges.
Unless otherwise stated in the Proposal, the Charges shall be calculated on a per day or per hour basis using the relevant rates for REAS Group Ltd Personnel as set out in the Proposal. Work will be carried out during core office hours (0900 - 1730 Monday to Friday) or as agreed with the Client.
REAS Group Ltd shall be entitled to charge an overtime rate for any time worked by REAS Group Ltd Personnel on the Services outside of the hours referred to in Charges and Payment at the following rates
1.5 x rates from 5.30pm – 10pm, 6am – 9am on weekdays and 6am – 10pm Saturday;
2 x rates from 10pm – 6am Monday to Saturday and any time on Sunday or public holiday.
REAS Group Ltd shall invoice the Client and the Client shall pay for the Services (to a bank account provided on the invoice or as otherwise directed by REAS Group Ltd) as follows, or as otherwise set out in the Proposal:
In respect of Training Services, REAS Group Ltd shall invoice the Client on receipt of the Client’s booking and such invoice shall be payable
(i) within 30 days and at least 30 days prior to the Services Commencement Date; or
(ii) at the time of the booking if such booking is within 30 days of the Services Commencement Date;
In respect of all other Services, REAS Group Ltd shall invoice the Client monthly in arrears or, if earlier, on the provision of a draft report to the Client or completion of the relevant Services. The Client shall pay any invoice submitted by REAS Group Ltd within 30 days of the date of the invoice.
The Client shall pay the reasonable expenses of REAS Group Ltd Personnel, as further detailed in the Proposal, monthly in arrears following submission of an appropriate invoice.
Failure by the Client to pay any Charges when they fall due may, at REAS Group Ltd's discretion, result in REAS Group Ltd suspending delivery of the Services.
Without prejudice to any other right or remedy that it may have, if the Client fails to pay REAS Group Ltd any sum due under this Agreement on the due date, the Client shall pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause will accrue each day at 5% a year above the European Central Bank’s base rate from time to time.
All sums payable to REAS Group Ltd under this Agreement:
(a) are exclusive of VAT, and the Client shall in addition pay an amount equal to any VAT chargeable on those sums on delivery of a VAT invoice; and
(b) shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).
All Services agreed in the Agreement must be assigned dates on which they shall be delivered within 12 months of the Effective Date (or as specified in the Proposal). Any Services which are not assigned dates to be delivered within 12 months of the Effective Date shall remain payable in full by the Client.
If the Client wishes to cancel or postpone any or all of the Services before the Services Commencement Date or any date for which the Services are scheduled, REAS Group Ltd may charge the Client a fee as set out in the below table. If the Services are initially postponed but then cancelled, the cancellation will be charged in accordance with the below table, by reference to the later date of cancellation. Any cancellation or postponement fee shall be payable in accordance with Charges and Payment clauses.
Service
Notice given Postponement/Cancellation Fee (% of Charges):
(a) Face to Face Training, Less than 45 Business Days
(b) Online TrainingLess than 30 Business Days
(c) All other Services 4 – 9 Business Days
(d) All other Services - 3 Business Days or fewer
Intellectual Property Rights
All Intellectual Property Rights in or arising out of the Services and/or Deliverables (excluding the Client Materials) shall be owned by REAS Group Ltd and/or its licensors.
The Client shall use its best endeavours to procure that any necessary third party shall promptly execute such documents and perform such acts as may reasonably be required for the purpose of giving full effect to Intellectual Property Rights Clauses.
In relation to the Deliverables:
REAS Group Ltd and its licensors shall retain ownership of all Intellectual Property Rights in the Deliverables.
In relation to Client Materials:
The Client and its licensors shall retain ownership of all Intellectual Property Rights in the Client Materials; and
the Client grants to REAS Group Ltd a worldwide, non-exclusive, royalty-free, licence to copy and modify the Client Materials for the purpose of providing the Services to the Client.
REAS Group Ltd:
subject to Intellectual Property Rights clauses, warrants that the receipt and use of the Services and the Deliverables by the Client and its permitted sub-licensees shall not infringe any Intellectual Property Rights of any third party;
Shall, subject to Intellectual Property Rights clauses and Limitation of Liability clauses, indemnify the Client in full against all costs, expenses, damages and losses, including any interest, fines, legal and other professional fees and expenses, awarded against or incurred or paid by the Client as a result of or in connection with any claim brought against the Client for actual or alleged infringement of a third party's Intellectual Property Rights arising out of, or in connection with, the receipt or use of the Services and/or the Deliverables; and
Shall not be in breach of the warranty at Intellectual Property Rights clauses, and the Client shall have no claim under the indemnity at Intellectual Property Rights clauses, to the extent the infringement arises from:
(a) the use of the Client Materials in the development of, or the inclusion of the Client Materials in, any Deliverable; or
(b) any modification of the Deliverables or Services, other than by or on behalf of REAS Group Ltd.
The Client:
(a) warrants that the receipt and use of the Client Materials in the delivery of the Services by REAS Group Ltd, its agents, subcontractors, or consultants shall not infringe any Intellectual Property Rights of any third party; and
(b) shall indemnify REAS Group Ltd in full against all costs, expenses, damages and losses, including any interest, fines, legal and other professional Charges and expenses awarded against or incurred or paid by REAS Group Ltd as a result of or in connection with any claim brought against REAS Group Ltd, its agents, subcontractors, consultants or any REAS Group Ltd Personnel for actual or alleged infringement of a third party's Intellectual Property Rights arising out of, or in connection with, the receipt or use of the Client Materials in the delivery of the Services.
Client Data
As between the Parties, the Client shall own all right, title and interest in and to all of the Client Data.
The Client grants REAS Group Ltd an irrevocable, unlimited and royalty-free licence to use the Client Data provided to REAS Group Ltd for the purposes of delivering the Services.
Each party warrants that for the purposes of this Agreement it:
shall comply with the provisions of the Data Protection Legislation, including without limitation that it:
(a) shall use Personal Data in accordance with the permissions or consents obtained from the data subjects (as defined in the Data Protection Legislation) or otherwise in accordance with the Data Protection Legislation;
(b)shall communicate to the other party the terms of any permissions or consents obtained from the data subjects;
(c)shall have in place appropriate technical and organisational security measures against unauthorised or unlawful Processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data and shall take all reasonable steps to ensure the reliability of its personnel who have access to such Personal Data and to impose obligations of confidentiality upon such personnel and to ensure that such personnel are aware of their responsibilities under the Data Protection Legislation;
(d) shall not transfer Personal Data outside the European Economic Area save in accordance with the Data Protection Legislation;
(e) shall comply with any request or notice it receives from a data subject in its capacity as a data controller;
shall upon request provide such assistance as is reasonably necessary to the other party to enable that party to comply with its obligations as a data controller (as defined in the Data Protection Legislation);
shall inform the other party as soon as reasonably practicable of the discovery of any actual or suspected data-breach relating to the Processing of Personal Data in connection with this Agreement;
shall, except to the extent prohibited by applicable law, inform the other party upon receipt of a complaint from a data subject or if approached by any regulatory body in connection with its compliance with the Data Protection Legislation in connection with this Agreement;
shall, except to the extent prohibited by applicable law, consult the other party in good faith as to the timing, manner and content of any response to a complaint from a data subject or approach by any Regulatory Body in connection with compliance with the Data Protection Legislation in connection with this Agreement.
Limitation of liability:
Nothing in this Agreement limits any liability which cannot legally be limited, including, but not limited to, liability for:
(a) death or personal injury caused by negligence; and
(b) fraud or fraudulent misrepresentation.
Subject to Limitation of Liability clauses:
REAS Group Ltd shall not be liable whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation, restitution or otherwise for any loss of profits, loss of business, depletion of goodwill and/or similar losses or loss or corruption of data or information, or pure economic loss, or for any special, indirect or consequential loss, costs, damages, charges or expenses however arising; and
REAS Group Ltd's total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with this Agreement shall be limited to the total Charges paid or payable under this Agreement.
The Limitation of Liability clauses shall survive termination of this Agreement.
Confidentiality:
Each party may be given access to confidential information from the other party in order to perform its obligations under this Agreement.
A party's confidential information shall not be deemed to include information that:
(a) is or becomes publicly known other than through any act or omission of the receiving party;
(b) was in the other party's lawful possession before the disclosure;
(C) is lawfully disclosed to the receiving party by a third party without restriction on disclosure; or
(D) is independently developed by the other party, which independent development can be shown by written evidence.
Subject to Confidentiality clauses, each party shall hold the other's confidential information in confidence and not make the other's confidential information available to any third party, or use the other's confidential information for any purpose other than the implementation of this Agreement.
A party may disclose confidential information to the extent such confidential information is required to be disclosed by law, by any governmental or other regulatory authority or by a court or other authority of competent jurisdiction, provided that, to the extent it is legally permitted to do so, it gives the other party as much notice of such disclosure as possible and, where notice of disclosure is not prohibited and is given in accordance with this clause, it takes into account the reasonable requests of the other party in relation to the content of such disclosure.
The Client acknowledges that its information may be used by REAS Group Ltd on an anonymised basis without limitation including compiling and publishing reports. This clause shall survive termination of this Agreement, however arising.
Termination:
Without affecting any other right or remedy available to it, either party to this Agreement may terminate them with immediate effect by giving written notice to the other party if:
The other party commits a material breach of any term of this Agreement which breach is irremediable or (if such breach is remediable) fails to remedy that breach within a period of 30 days after being notified in writing to do so;
The other party takes any step or action in connection with its entering administration, provisional liquidation, bankruptcy or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business or, if the step or action is taken in another jurisdiction, in connection with any analogous procedure in the relevant jurisdiction; or
The other party suspends, or threatens to suspend, or ceases or threatens to cease to carry on all or a substantial part of its business.
Without affecting any other right or remedy available to it, REAS Group Ltd may terminate this Agreement with immediate effect by giving written notice to the Client if the Client fails to pay any amount due under this Agreement on the due date for payment.
Consequences of Termination
On termination of this Agreement:
the Client shall immediately pay to REAS Group Ltd all of REAS Group Ltd's outstanding invoices and interest and, in respect of the Services supplied but for which no invoice has been submitted, REAS Group Ltd may submit an invoice, which shall be payable immediately on receipt;
REAS Group Ltd shall on request return all Client Materials not used up in the provision of the Services;
any provision of this Agreement that expressly or by implication is intended to come into or continue in force on or after termination of this Agreement shall remain in full force and effect.
Termination of this Agreement shall not affect any of the rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of this Agreement which existed at or before the date of termination.
Force majeure:
REAS Group Ltd shall have no liability to the Client under this Agreement if it is prevented from or delayed in performing its obligations under this Agreement, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving the workforce of REAS Group Ltd or any other party), failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors, provided that the Client is notified of such an event and its expected duration.
Variation:
No variation of this Agreement shall be effective unless it is in writing and signed by the parties (or their authorised representatives).
Waiver:
No failure or delay by a party to exercise any right or remedy provided under this Agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
Severance:
If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of this Agreement.
Entire Agreement:
This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations, and understandings between them, whether written or oral, relating to its subject matter.
Each party acknowledges that in entering into this Agreement it does not rely on, and shall have no remedies in respect of, any statement, representation, assurance, or warranty (whether made innocently or negligently) that is not set out in this Agreement.
Assignment and Subcontracting:
The Client shall not, without the prior written consent of REAS Group Ltd, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement, such consent may be withheld in REAS Group Ltd's sole discretion.
REAS Group Ltd may at any time assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under this Agreement.
No Partnership or Agency:
Nothing in this Agreement is intended to or shall operate to create a partnership between the parties, or authorise either party to act as agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
Third Party Rights:
This Agreement does not confer any rights on any person or party (other than the parties to this Agreement and, where applicable, their successors and permitted assigns) pursuant to the Contracts (Rights of Third Parties) Act 1999.
Notice:
Any notice required to be given under this Agreement shall be in writing and shall be delivered by hand or sent by post or email to the other party at its address set out in this Agreement, or such other address as may have been notified by that party for such purposes.
A correctly addressed notice sent by pre-paid first-class post or recorded delivery post shall be deemed to have been received at the time at which it would have been delivered in the normal course of post. A notice sent email shall be deemed to have been received at the time of transmission (as shown by the time sent in respect of an email).
Governing lawThis Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England and Wales.
Jurisdiction:
Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).
